A closer look · AI workflows · Hong Kong
The answers are already in the lease.
The Rating and Valuation Department sent about 390,000 requisition forms in August, each due back within 21 days. For a landlord or property team, most of what Form R1A asks is written in a tenancy agreement they already hold. Here is a workflow that reads the lease into the form and leaves the decisions with a person.
Form count and deadline from RVD’s 11 September notice. Rules from RVD’s common questions on completing Form R1A.
A requisition form asks for facts. The facts sit in a tenancy agreement. The slow part is reading one into the other, unit by unit.
RVD issued about 390,000 Requisitions for Particulars of Tenements in August to collect rent and tenancy details for a general revaluation. Payers of rates or Government rent return the form within 21 calendar days of issue, on paper or as Form e-R1A online. Source: RVD notice, 11 September 2026.
The department already makes the job easier. There is an electronic form, a QR code on individual forms, and a published set of 48 questions and answers on filling it in. Those answers are precise. A rent-free period is entered as its length. A renewal option at the same rent is written out with its term. A tenant’s break clause is ticked as the tenant’s, with the notice in months. Common questions, Q23 to Q29.
That precision is what makes this a good first AI task. For a property team holding dozens or hundreds of units, the reading is repeated, the source is a document they own, and the output is checked by someone who signs it anyway.
Three fictional tenancies
Pick a tenancy. Watch it become a form.
Each tenancy below is invented. The proposed entries follow RVD’s published answers, cited by question number. Press a clause reference to see where an entry came from. Items marked for a person must be confirmed before the return can be prepared.
Interactive specimen · fictional tenancy
Flat, two-year lease
One tenant, whole flat, a renewal option and a break clause.
21 calendar days from the issue date. An extension has to be requested in writing, with reasons, inside the same 21 days (Q13).
Return pack ready.
Browser-only simulation with fixed text and fixed rules. No model, document or government system is connected, and nothing is submitted. Changing the tenancy, the issue date or a confirmation clears the sign-off. Form item numbers differ between the R1A variants, so entries are named by field.
Every entry carries its clause.
A proposed rent with no clause beside it has to be checked by re-reading the lease. A proposed rent with clause 3 beside it is checked in a glance. The reviewer’s time goes to the entries that need it.
The route is a rule.
RVD’s answers say the electronic form does not take a wrong address or description (Q5), a demolished property (Q14) or a tenement let for only part of the year (Q16). It does take a flat split for letting into no more than 9 portions (Q17). Those are conditions to test, and I would write them as code. A model is the wrong tool for a sentence that already reads like an if statement.
Stop where the published answer stops.
Q31 covers a landlord who pays rates and management fees and a lease that says nothing about Government rent. Tenancy C splits the costs differently. The workflow flags the gap and names it. It does not stretch the nearest answer to fit.
Keep proof that it arrived.
For a form sent by post or by hand, RVD generally issues no notice of receipt unless one is asked for in writing at submission. For a team returning a batch, the return pack includes that written request. It is one line, and it gives the team a record that each form arrived. 1823, RVD answer on returning the form.
| Question | What the answer says | Used in |
|---|---|---|
| Q5 | Wrong address or description: complete the form, amend the description, explain on a separate sheet. The e-form is not applicable. | Tenancy C |
| Q13 | More time: apply in writing, with reasons, within 21 days of the issue date. | Due date |
| Q16 | Let for part of the year: tick wholly let, give the lease length and monthly rent, and state the unoccupied period. The e-form is not applicable. | Tenancy B |
| Q22 | No copy of the tenancy is required with the form. RVD may ask for evidence later. | Return pack |
| Q23 to Q24 | Renewal option: write the term and whether the renewal rent is the same or to be agreed. | Tenancy A |
| Q25 | Rent-free period: tick yes and give its length or dates. | Tenancy A |
| Q29 | Break clause: tick yes, say which party may end the tenancy, and give the notice in months. | Tenancy A |
| Q30 to Q32 | Rates, management fee and Government rent: tick paid by landlord or paid by tenant for each. Q31 covers a lease silent on Government rent where the landlord pays rates and management fees. | Tenancies A and C |
| Q33 | Rent changed during the tenancy: give the original terms and the adjusted rent with its effective date. | Tenancy B |
| Q48 | Company owner: signed by the person responsible and stamped with the company chop. | Tenancy C |
The answers are paraphrased and shortened. The published document is the authority, and the form’s own notes govern where they differ.
Bring one form your team fills in from documents.
I help teams set up AI workflows for repeated reading work: where the source lives, which parts are fixed rules, and who reviews before anything is signed. A requisition form, a renewal schedule, a supplier return. One task, scoped properly, first.
Start a briefAI workflowsSources and scope.
HKSAR Government press release: Return of completed requisition forms urged, 11 September 2026. About 390,000 forms issued in August; return within 21 calendar days; Form e-R1A online. RVD: Common Questions and Answers on the Completion of the Requisition for Particulars of Tenements (Form R1A), August 2024. 1823: how to return Form R1A and confirm receipt. All checked 13 September 2026.
The tenancies, amounts, addresses and dates in the specimen are fictional. The entries follow the published answers and are not a reproduction of the form. This is an independent workflow-design example. It is not rating, tax or legal advice, and it has not been reviewed by RVD. Corrections: hello@enzwa.com.